So, we’ve put together everything you need to know about how to write a professional, digital invoice—that way, you can get paid as quickly as possible. Include your email address to get a message when this question is answered. Also, it doesn’t hurt to put a box around the total or to mark the final total in bold.

Place your How To Write An Invoice under the “Invoice” title or create a borderless table to put it on the right of the header. Google Forms to PDF Select a Google Form, add tags to a Google Doc or Slides template, and generate PDFs from responses. The issue and supply date on an invoice are important elements of how to write an invoice. An invoice number is a unique identifier assigned to each invoice issued by a business. Be specific when describing the services or goods provided. Making your invoice look professional is one of the most crucial aspects of invoicing and should be taken more seriously.

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If you did not, then it is a good idea to include that information. Communicate your preferred payment terms with your client at the beginning of your working relationship. You can also include a logo if you want, but it’s not necessary.


Here you’ll include each item for which you’re invoicing. This should include a title, quantity, and the item’s cost. If your client gets sticker shock, the line items enable them to comb through each billable item one by one to confirm the work you did and what you’re charging. Also, make sure the invoice clearly states what percentage of the total cost this payment will cover. —it’s best to have “⅓ of total project payment,” written clearly in the initial invoice. In this invoice, include language that gets the client excited about the project, while being firm about this first payment.

Include payment deadlines and penalty information

With Looka’s Kit, you’ll get access to our invoice tool that generates perfectly branded invoices. You can edit and organize by order number, as well as adjust the colors and layout. Quickbooks is owned by Intuit, the parent company of financial tools like and TurboTax.

  • Next to it, list the amount you charge per hour or per service.
  • Put your address, phone number, email, and any other relevant contact information.
  • Invoice letters help address the uncomfortable process of requesting payments when a deadline has passed.
  • It’s simply an identifier that helps you keep track of your invoices.
  • Now you know all the essential elements of an invoice, here’s how you can structure and format yours in a clear, professional way.
  • It is important to be professional and friendly in order to get your customers to pay immediately.